Tender Requirements

Selection and Award Criteria

The following selection criteria will be applied to Tenderers. In the case of Tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

• The average annual turnover of the Tenderer must exceed the invoice value of the present contract.
• The Registration of the supplier/contractor with this Board is a sine qua non.
• The Quality of the products to be supplied, example ISO certification, CE Marked or any other approved standard.
• The financial situation of the Tenderer should not be in deficit, taking into account debts, at the beginning and end of year.
• The Tenderer must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.

Contract Supply Documents

Bidders/Suppliers should submit the following bidding documents to this Committee through their respective local Agent:

• A Quotation in either Ex-Work or FOB prices
• An Application Letter/Letter of Intent stating suppliers Interest and ability.
• An Authorization Letter Appointing a local company as Agent/Representative.
• Completed copies of the company Application/Registration Forms
• Proof of payment for the Registration Fee of $895.00 USD or its equivalent.
• Company Profile
• Evidence of the company's Registration as a legal organization in the Country of origin.
• Names and positions of company's officials.
• Proforma Invoice Covering the Required products and quantities.

Tender Documents

All companies who wish to have a copy of the official Tender document can do so by purchasing the Full Tender documents through their local Agent who must be a licensed and accredited Agent of this office with the sum of $550.00 USD.

Company/Tender Registration Fee

All our suppliers/contractors are under statutory obligation to be registered with this Board as our legal and Non-residential supplier with the sum of $895.00 USD only or its equivalent. This payment is payable to the Revenue department of this Board in cash at the time of Tender offer submission through the local Agent representing the company in the Bid.

The Tender Registration fee is 100% refundable to companies that do not meet nomination criteria for Contract Award within Three days (72 hours) of their formal disqualification from the Tender.

Suppliers/contractors are required to contact their local agent and obtain official invoice containing their Bank account details for the payment of their registration fee, the Agent upon receipt of the fund will deposit it to our revenue department and, and a Registration Certificate shall be issued to such company within the period of 48 hours (Two days). The Registration Certificate confirms the eligibility of such a company to become a contractor/supplier of this Committee.

Opening of Bids

Submitted bidding documents will be opened by the Tender Committee within Three working days of the bid submission. Pre-qualified/nominated companies with realistic quotations and needed product lines will be contacted by the Board.

Contract Payment

Successful Companies will receive their contract payment in their preferred bank account within Five (5) working days after Contract Agreement signing.